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Class Roster & Grading Information

Roster/Grading Login Directions

  1. From the Intranet home page, select Login (located under Employee Web) to go to the employee web login page.
  2. Logon using your network-email ID and password, and press Enter.
    Note: If you can’t remember your Password, click on “Password Reset Page.” If you are still unable to login, please contact the Palm Beach State College Service Desk at (561) 868-3100 or help.palmbeachstate.edu.
  3. On the Employee Web Homepage, click on “Faculty/Advisors” (yellow toolbar at top of page).
  4. In the drop-down menu, click on “Class Rosters, Grading, SCORE.”
  5. When the Class Roster Terms page appears, select the appropriate term and then click on the “Choose Term” button.
  6. You should now see your “Instructor Schedule” page. All courses for which you are a recognized instructor should be listed on this page. You may need to scroll to the right to see all information.


View Class Rosters

Make sure you are logged in, then follow the directions below:

1. You should be on your "Instructor Schedule" page (example below).

All courses for which you are a recognized instructor should be listed on this page.
You may need to scroll to the right to see all information.

screen shot

2. Click on the link for the Reference Number (course) you would like to view. (Number circled in red in above picture)

View a sample class roster and helpful info
(Don't be surprised - you'll see red lines pointing to information)


Grade Students

Make sure you are logged in, then follow the directions below to view grade courses online:

You should be on your "Instructor Schedule" page (example below).
All courses for which you are a recognized instructor should be listed on this page.
You may need to scroll to the right to see all information.

screen shot

If you are in the window to either process Instructor withdrawal (WX) grades or final grades for a course, you will see a red "OPEN" button appear. (See red circled button in the above picture.)

  1. Click on the "open" button for the course you would like to grade. If you are in the "Withdrawal" window (before the Instructor Withdrawal deadline),
    view a
    sample class roster with withdrawal info and other helpful tips! If you are in the "Final Grading" window (once grading opens/before the grading deadline),
    view sample class roster with final grading info and other helpful tips! (Don't be surprised - you'll see red lines pointing to information)
  2. Process grades for the appropriate students.
  3. Click on the Red "Save Grades" button to save your work (see example below).
    this is a decorative image
  4. You will be given the following options:
    - Go back to the same class and continue grading, or
    - Go back to your Instructor Schedule page.

If you have graded all students in the class, you will also have the option to make your grades "final." Classes marked "final" are rolled to students' transcripts at the end of each week.

Class Rosters

Q. What if a student does not appear on my Class Roster?
A. The student is not registered for your class. Please refer him to the Registrar's Office.

Q. What if a student is showing as "unpaid?"
A. The student can remain in the course as long as he is registered; however, he will not appear on the Web Grade Roster until the class is paid.

Q. Why is the first student on the second page of my printed class roster not showing up?
A. Our IT department is still looking into why this happens, but we have two solutions for you:
- Use Netscape version 7.0 instead of Microsoft Internet Explorer OR
- Using Microsoft Internet Explorer - Display the printable page, select "view" --> "Text Size" -->Smaller. Then press "Print."

Q. Why are all of the students at the end of my roster not showing up?
A. If you have more than 50 students in your class, you will need to follow these procedures to view all students:
- When you view the roster, the first 50 students will be displayed
- To view the rest of your students, scroll to the bottom of your roster and click on the "more" button

Q. Why can't I use the "Back" button on my browser to return to my Class Roster?
A. The "Back" button feature has been disabled due to technical issues. A separate button will be added soon that will give you the ability to return to your Class Roster.

Q. How do I e-mail all students in my class?
A. Click on the "Email All Students" button, located at the bottom of your class roster.

Q. How do I add an additional e-mail address to my student email?
A. In the blind-copy (Bcc) area, add a space, the additional address, and a semi-colon for each e-mail address. Important note: only put student e-mail addresses in the blind-copy area so that their information is not shared (remember FERPA!)

Q. How do I send an attachment to all students in my class?
A. After you click on the "Email All Students" button, a blank e-mail will display.
- Click on the Browse button next to one of the Attachments and find the file you want to use.
- Select the file so that the file name appears in the Attachment name.
- Send your e-mail as normal.

Q. How do I send an e-mail to my whole class, when I have more than 50 students in the class?
A. IT is looking into a more user-friendly process. If you are fairly savvy with the Microsoft Excel program (and the cut/paste features), the steps are listed below. If you are not comfortable with these steps, please call the Service Desk, and they will have a list generated for you.
- In your Class Roster, click on your left mouse button, and select (highlight) all students in your class
- Click on your right mouse button, and select "copy"
- Open the Microsoft program "Excel"
- On a new document, place your cursor in the top left cell (A1)
- Click on your right mouse button, and select "paste"
- Place your cursor on the letter column containing e-mail addresses (usually "E")
- Click on your right mouse button, and select "copy"
- Open a Microsoft Outlook new e-mail
- Click on the "CC" button in e-mail header area, which will bring up the "Select Names" box
- Click on your right mouse button in the Bcc (BLIND COPY) area, and choose "paste" to add all addresses in the blind area where students cannot see other addresses
- Click "OK" (semi-colons will be added to complete formatting)
- Follow regular sending procedures to complete e-mail

Q. How can I print my Class Roster in landscape format?
A. When using Internet Explorer: When the printable version is displayed, click on File, Page Setup, and then click on Landscape in the Orientation box and press OK. Then click on File, Print to print the page.
When using Netscape: When the printable version is displayed, click on File, Print, and then click on the Properties button. On the Setup tab, click on Landscape in the Orientation box, and then click OK. Then click OK again to print the page.


Grading Classes

(Posting Instructor Never Attended, Withdrawals, and Final Grades)

Q. What is the NEVER Attended option on my class roster?
A. The Never Attended option opens after add/drop ends and remains open for 8 days. This appears next to the normal grading area and only requires a checkmark and no grade. You place a checkmark in the box for any student who has not attended any classes during this period or you can select the button at the bottom "All Student have attended" if all students have been present. This option disappears at the end of the 8-day period.

Q. Why is there no option for Never Attended on my roster?
A. Never Attended appears on the roster the day after add/drop ends and remains open for 8 days. A Red button will appear when it opens.

Q. What if all my students attended the first class but not the second?
A. You mark all students as attended for the first class and it is your option to either withdraw the student for non-attendance with a WX, or a FX if after the withdrawal deadline date. WX and FX require the last day of attendance which cannot be the first day class.

Q. What if I marked a student as Never Attended but the student attends the next class?
A. This would require you to complete a Change of Grade Form requesting the removal of the WN grade. Follow the Change of Grade procedure.

Q. Why do I see "Open" next to my class, but no red box?
A. We have found that online grading works best with Internet Explorer. Most newer Netscape version will work, but Internet Explorer seems to provide the most consistent usability. The Open button on the Instructor Schedule and the Grade Roster button on the Class Roster page are white in Netscape version 4.7. Web grading will not work in Netscape version 4.7. Web grading will work in Netscape version 7.0 and Internet Explorer.

Q. What is the difference between Open, Final, and Posted in the "grading" column of my Instructor Schedule page?
A. OPEN = You are in the Instructor Withdrawal (WX) window or the Final Grading window, and one or more students are still ungraded
FINAL = all students are graded, but the grades have not yet been "rolled" to students' transcripts (they can still be modified online)
POSTED = grades for this course have been "rolled to students' transcripts (they can no longer be modified online)

Q. What is the difference between a WX and a grade of XW?
A. A WX is an instructor-initiated withdrawal due to non-attendance for a student who was taking your course for "credit." A grade of XW is an instructor-initiated withdrawal due to non-attendance for a student who is currently registered to "audit" your course. We have been unable to program the XW to show on the final grade roster - but you may process an XW (not the WX) as a final grade on paper, using an Instructor Change of Grade Form (PDF File), with the Registrar's Office. The XW must be processed in the Registrar's Office by the deadline for final grades for that course.

Q. Why am I unable to change an audit student from X to WX for non-attendance?
A. We have been unable to program the XW to show on the final grade roster - but you may process an XW (not the WX) as a final grade on paper, using an Instructor Change of Grade Form (PDF File), with the Registrar's Office. The form must be processed in the Registrar's Office by the deadline for final grades. We are working on this programming, and will let you know when this is resolved.

Q. Do I need to enter a "last date of attendance" for every grade?
A. No. Last dates of attendance are required for Instructor-withdrawals (WX, XW) and punitive grades due to non-attendance (FX, UX, NX).

Q. Why aren't my grades saving? I pressed the "save grades" button.
A. Did you enter a last date of attendance for all grades? Please only enter a last date of attendance for grades where prompted (currently only for WX, XW, FX, NX, and UX grades).

Q. Why aren't I seeing a Red button to take me to my Grade Roster? I am a team instructor, and I can get to my Class Roster - but not the Grade Roster.
A. Only the Primary Instructor of Record can access the Grading Roster. All instructors attached to a course have access to the Class Roster.

Q. What if a student is on my Web Class Roster, but not on my Grade Roster?
A. The student is unpaid. He will not appear on the Web Grade Roster until the class is paid.

Q. What if the student I would like to withdraw for absences (WX, XW) does not have a drop-down box in the "Grade" column?
A. You are unable to issue an Instructor Withdrawal for that student. Students who are in their 3rd attempt of the course, who are International Students, Athletes, or other populations who have to remain full time, may not be able to receive withdrawing grades. These students will have a drop-down box appear during the Final Grading window, and you will be able to issue a final grade.

Q. How do I grade the students at the end of my roster (it stops after 50)?
A. In order to grade students in classes with more than 50 students enrolled, please follow these procedures:
- Open your grade roster and grade the first 50 students
- Click on the "Save Grades" button to save your work
- You will then be given the option to "Process next page of this class" with a "More" button
- Click on the "More" button to continue grading students in the class
- Be sure to click on the "Save Grades" button after assigning grades on each page, and then choose the appropriate option displayed

Q. What if the grade I want to issue is not in the drop-down box?
A. There are several possible answers to this question:
- There may be no drop-down box for that student. Please see information in previous answer above.
- The grade you are trying to use (such as "S") is not listed as a valid grade for this course (it may be listed as having a grading method of "A"-"F". Please contact your Associate or Academic Dean regarding what the grading method should be.
- It may be after the deadline for entering that grade. For example, you cannot enter a grade of "WX" after the Instructor Withdrawal deadline has passed.
- You may need to process the grade on paper, using the "Change of Grade" form, with the Campus Registrar's Office. The only current grade we know of in this situation is the process of giving "XW" for a current "x" (audit) student after the Instructor Withdrawal deadline has passed (it is approved by the College, but the system will not take the grade electronically).

Q. What are the grade value descriptions?
A. Not all grades are available for each course. Only available grades for your course will show. Grades are listed below:
A - Excellent
B - Good
C - Fair
D - Poor but Passing
F - Failure
FX - Failure due to non-attendance
I - Incomplete
L - Instructor Grade Late
N - No Pass
NX - No Pass due to non-attendance
P - Pass
S - Satisfactory
U - Unsatisfactory
UX - Unsatisfactory due to non-attendance
W - Withdrawn
WX - Withdrawn for Excessive Absences
XW - Withdrawn for Excessive Absences (audited course)

Q. When are my grades due?
A. The grading deadline for each class is listed in the upper section of your Class Roster and Grading Roster. Grades are normally due by 4:00 PM on the fifth business day after the class/session ends - or the last day of the term - whichever comes first.

Q. How do I process grade changes?
A. You may continue to make grading changes as long as there is a red button (that says "open" or "final") next to that class. Once the grades have been rolled to students' transcripts, the grading button will no longer be available to you, you will see "posted," and you will need to follow these steps for submitting grades to the Campus Registrar's Office:

Process for grade changes for an entire class (all students received "L" grades):

  1. Print your online Class Roster
  2. Write grades legibly next to each student
  3. Sign the bottom of the roster
  4. Have the Associate or Academic Dean sign the roster
  5. Submit roster to your Campus Registrar's Office

Process for grade changes for individual students:

  1. Complete the Instructor Change of Grade Form (PDF File)
  2. Sign the bottom of the Form
  3. Have the Associate or Academic Dean sign the Form
  4. Submit the form to your Campus Registrar's Office (it must be hand-delivered, and cannot be delivered by students). FAXes or copies are not accepted.

Have more questions?
We try to have the answers! Please contact your Campus Registrar for assistance.

 

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