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Forms & Documents

Accounts/Payable Budget Controller Foundation/Grants Payroll Purchasing Student/Account Travel Waiver/Forms

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Accounts Payable
Documents and Forms Format
Ad Hoc Payment Authorization PDF Document  [PDF]


Documents and Forms Format
Annual Budget Preparation Guide PDF Document [PDF]
Budget Request - Capital Outlay Excel Document  [EXCEL]
Budget Request - Other Personnel Services (OPS) Excel Document  [EXCEL]
Request to Add Cost Center (CC) PDF Document [PDF]


Documents and Forms Format
Journal Entry Form PDF Document [PDF]
Request to Add Organizational Unit (Agency Account) PDF Document [PDF]


Grants and Foundation Accounting
Documents and Forms Format
Cash Deposit Advise Form PDF Document [PDF]
Grant Budget Input Form Excel Document [EXCEL]
Grant Budget Input Form (Simplified) Excel Document [EXCEL]
Grant Set-up PDF Document [PDF]
Grant Budget Transfer Form PDF Document [PDF]

How to request Personal Action Form PAF (stipend) --> college log in required

Web Form [Web]
New Fund Request Form Word Document [WORD]
New Vendor Request Form PDF Document [PDF]
Prior Approval Guidelines PDF Document [PDF]
Request to Add Organizational Unit (Student Activities) PDF Document [PDF]
Request for Check or Purchase Order Excel Document [EXCEL]
Time and Effort Report for Grants Excel Document [EXCEL]


Documents and Forms Format
Fund Collection Guidelines PDF Document [PDF]
Fee Schedule PDF Document [PDF]


Nonresident Alien Individuals
Documents and Forms Format
Form 8233 Exemption From Withholding on Compensation (Instructions) PDF Document [PDF]
Form W-8BEN Certificate of Foreign Status for United States Tax Withholding (Instructions) PDF Document [PDF]
Form W-9S - Request for Student’s Taxpayer Identification Number and Certification PDF Document [PDF]
IRS Withholding Certification of Foreign Status for All Non-US Citizens PDF Document [PDF]
Palm Beach State College - Certification of Information PDF Document  [PDF]


Documents and Forms Format
Purchasing Forms Web Form [Web Form]


Student Account Services
Documents and Forms Format
Billing Application PDF Document [PDF]
Deposit Log - Department PDF Document [PDF]
Deposit Log - Employee PDF Document [PDF]

Gift Card Distribution Log

PDF Document [PDF]

Gift Card Request

PDF Document [PDF]

Gift Card Return

PDF Document [PDF]
Miscellaneous Refund Request Form PDF Document [PDF]


Travel & Procurement Card
Documents and Forms Format
Application and Agreement (PCard and TCard) PDF Document [PDF]
College Vehicle Reservation Calendars and Documents Web Form [Web]
Fiscal Year End Timeline Web Form [Web]
Florida's Turnpike Web Form [Web]
Global Card Access - E-services are available to credit card holders.  You must create a log-in account.  Services include; change/Update Pin; Current Card Balance; and Report Lost/Stolen Card Web Form [Web]

Mileage Reimbursement Form 


Excel Document [EXCEL]

PDF Document[PDF]
Missing Receipt Affidavit PDF Document [PDF]
Official Highway Mileage Web Form [Web]
PBIA Parking Web Form [Web]
PCard Manual PDF Document [PDF]
PCard Temporary Limit Increase or Restrictions Lift Form PDF Document [PDF]
Rental Car Information  (college credentials required) Web Form [Web]
SunPass Web Form [Web]
Student Travel - Travel Recap Sheet | Lodging Verification | Meal Verification PDF Document [PDF]
Tax Exempt Certificate PDF Document [PDF]
Travel Card Temporary Increase Request PDF Document [PDF]
Travel Expense Reimbursement Policy PDF Document [PDF]
Travel Pocket Guide PDF Document [PDF]
Travel Procedure PDF Document [PDF]
Workday Training - Travel (college credentials required) Web Form [Web]
Workflow for Travel PDF Document [PDF]


Waiver Forms
Summer Term 2021-3 waivers can be processed using the PDF forms below.
Fall Term 2021-1 should be done in Workday.  Please log into your Workday account.
Student Financials Waivers - Job Aid
Documents and Forms Format
Bargaining Unit Member Dependent Request for Fee Waiver Form PDF Document [PDF]
Classroom Teacher Tuition Waiver Form PDF Document [PDF]
Employee/Dependent Request For Fee Waiver PDF Document [PDF]
High School Verification (Out of State) Waiver Form PDF Document [PDF]
Interdepartmental Charges for Professional Development Form PDF Document [PDF]
Purple Heart Waiver Program Form PDF Document [PDF]
Senior Citizen Tuition Waiver Form  |  (Senior Citizens Fee Waiver Policy) PDF Document [PDF]
State Employee Waiver Form PDF Document [PDF]
Veteran/Dependent Out of State Tuition Waiver Program Form PDF Document [PDF]


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