The Workday ERP project will touch every employee at Palm Beach State College at some level. For some, it will mean they will do such tasks as filing a leave request or checking on their leave balances in a different way. For others who work on PantherNet most of the day, their workflows and ways of work will change in a more profound way. But each of these employees have a role to play in the implementation and testing process. Groups met for over two years in the pre-implementation stages. In 2014, the College contracted with the Exeter Company to conduct a readiness assessment of our ability to implement a new ERP system. At each stage of this process, we have followed their advice on many matters. Below are some of the committees that have been formed to help plan and execute the new ERP.
ERP Implementation Team
The ERP Phase 1 Core team has lead personnel from Human Resources, Finance, Student
Services, Payroll, and Information Technology who will be reassigned from their normal
day-to-day duties to work on the ERP Project. In addition, personnel from the software
vendor and from the installation team will be on-site providing guidance and support
to PBSC personnel. Meet the Phase 1 team on the Team page.
ERP Executive Steering Committee
The Executive Steering Committee (ESC) has been meeting on a weekly basis for more than two years. The ESC has guided the path through assessing the existing organizational structure and developing governance practices going forward into the new ERP. The ESC has also guided the procurement process. The ESC Committee members are Dr. Peter Barbatis, Vice President Student Services, Richard Becker, Vice President Administration & Business Affairs, Dr. Roger Yohe, Vice President, Academic Affairs, Dr. Ginger Pedersen, Vice President Information Services, Dr. Bernadette Russell, Vice President Elearning & Instructional Technology and Provost, Boca Raton, Pam Harrison, ERP Director,Chuck Zettler, Dean, Enrollment Management, Ken Libutti, Chief Information Officer. Meetings are held weekly. Detailed information on the ESC is on the committee website.
ERP Advisory Committee
The Advisory Committee (AC) brings together college employees from all facets of the organization who will be kept informed about the project and be ambassadors to the college community on the ERP project. The AC will assist the ESC by providing advice and guidance in their specific areas of expertise and communicating needs and concerns. The AC Committee members are Dr. Holly Bennett, David Chojnacki, Dr. Nika Coleman-Ferrell, James Duffie, Pam Harrison, Cynthia Johnson, Roz McFarlane McCalla, Barb Matias, Glenn Pate, Julie Reiman, Dr. Grace Truman, Dr. Roy Vargas, and Chuck Zettler, Meetings are held monthly.
Each functional area will have at least one Working Group, which will provide input and guidance on system configuration, data conversion, testing, and training. The chairs of the Working Groups will come from the ERP implementation team. Depending on the complexity of the part of the system being implemented. some groups may be larger or meet more frequently than others. Meetings are held weekly or bi-weekly as needed.
The College Community
Team leads will provide a summary of progress made each week when their system is in implementation phase. These will be published to this website so that every college employee can participate in the process. We will need college personnel for testing software, and for field testing training sessions. Everyone has a role to play in the ERP Project.