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In This Issue ...
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Just because something doesn't do what you planned it to do doesn't mean it's useless.
Thomas A. Edison
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Budget | Budget FAQs | Budget Forms | Budget Prep Assistance
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The cutoff date for new Department Requisitions (i.e., Purchase Orders) will be Thursday, May 13, 2010. This will be the last day to make purchases with a Purchase Order using 2009/2010 budget funds.
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The cutoff date for Purchasing Card transactions will be Thursday, June 17, 2010. This will be the last day to make purchases with a College PCard using 2009/2010 budget funds.
Historically, the cutoff date for both Department Requisitions and PCard transactions has been the first week of May. In order to reduce the 'system down time' and transition between one fiscal year to the next, the Finance Department is extending the last day to make purchases from the 2009/2010 funds. We hope this will allow Budget Managers, Associate Deans, Deans and Provosts sufficient time to purchase any necessary items needed.
The Finance department will send out further communication to applicable PantherNet users. We are considering other multi-year options - details to follow.
However, the usual exceptions or normal pre-approved travel, Summer Youth Camps, and Grants with an ending date beyond June 30, 2010 will still be considered. Grants coordinators - please refer to your Grants Accountant for guidance. Emergency purchases after the selected purchase cutoff date must be approved by the Vice President of Administration and Business Services.
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Coming Soon... New PantherCards!
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The PantherCard Office has been working closely with College Relations and Marketing (CRM) to develop a new look for the Palm Beach State College PantherCard. Creation of the new cards is in the final stages and new cards will be available in April.
Employees who already have a photo on file with the PantherCard Office will receive a new card that will be sent to their campus mail station. Those who do not have a photo on file will be notified to go to their campus carding location to have a photo taken and get a PantherCard.
While we  are preparing to issue new physical cards to employees, we are also working with the IT department to make some additional changes to the PantherCard accounts. The card number that is printed on the back of cards is also used as a borrower ID for the library and some older cards contain a number that is not formatted as a library borrower ID. In these cases, you were required to obtain a barcode sticker from the library if you wanted to check out materials. IT is working hard to update any old numbers to a consistent library number (also known as a CCLA number). A second change that is being made is to separate employee and student cards. If you are a student and an employee, you will have two separate cards. Once you receive your new employee card you will need to go to your campus carding station to obtain your student card.
Students will not be re-carded at this time. Students who already have a PBCC PantherCard will be required to pay a $5 replacement fee to obtain a Palm Beach State PantherCard when they are available.
If you have additional questions about your PantherCard, please contact the PantherCard Office at 868-3567 or email panthercard@palmbeachstate.edu.
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It's Raining Financial Aid Disbursements!
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Well, not literally. 
The first Financial Aid disbursements of grants, scholarships, and loans for Spring 2010-2 term totaled over $10.4 million. 78% were issued via check and 22% were EFT (direct deposit).
With the increase in students electing direct deposit, the College saved at least $785.00 in postage from these large disbursements. Financial Aid disbursements occur every Tuesday and Thursday. The smaller disbursements that run throughout the term may not seem like big savings on a daily basis, but an entire term definitely adds up in the end.
"Don't wash money down the drain!"
Naomi Knudsen
We encourage all students to sign up for direct deposit.
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It saves trips to your financial institution
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It expedites the delivery of funds - reduces possibility of overdrafts
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It eliminates the possibility of lost, stolen or forged checks
The forms can be found on the Financial Aid webpage: http://www.palmbeachstate.edu/x7337.xml under Financial Aid forms.
For a brief comparison of Financial Aid disbursements between the 2010-2 Spring Term and the 2009-2 Spring Term, see below:
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Paper Distribution Process - Lake Worth
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In an effort to more efficiently handle the distribution of recycled office paper, Purchasing has implemented new guidelines for ordering as follows (Lake Worth only):
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Central Stores will continue to provide paper up to 9 cases per month at a cost of $30.00 per case. For quantities of 10 cases or more, orders will be sent directly to the vendor (Mac Papers) at a price of $29.56 plus 1.25 per case for inside delivery.
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This change in procedure will eliminate double handling, free up warehouse space, streamline the process, and reduce overall costs.
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Spring Break is Around the Corner, Can Year End Be Far Behind?
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It's not too soon for grants personnel to ramp up preparations for year end. This annual ritual pertains to all, not just those whose grant end date corresponds to the end of the college's fiscal year.
Review your income and expense screens. Plan to get the most out of your grant. Maximize your spending potential without succumbing to the year end frenzy. If Panthernet indicates outstanding commitments and encumbrances, please investigate to make sure that the transactions are progressing as they should. Vendors and manufacturers sometimes have supply issues that can result in purchases that cannot be fulfilled. Find out now while there is still time to correct the situation. You may find you have to cancel that order and begin again with a new product or supplier. If you wait too long, you may be closed out. Your project, and the College, may encounter delays if the situation is not monitored closely.
To find open PO's associated with your org: open PantherNet and navigate to your account using CM UG UG path and pick your account screen. Place "PO" in front of desired account and press enter. Tab down to Status, type "OP", and press enter. All of your open purchase orders will display. To view a specific purchase order, place "DI" in front of purchase order and press enter. Press PF5 key to view the items on the purchase order. Follow this link for more details.
Additionally, there are some SQL Reports available on Campus User Reports to find open PO balances for your Org Units using PO Encumbrances for Org Number or User.
Please contact the Grants Accountant assigned to your org for any questions or assistance.
Grantees: Refreshing Reminder!
Remember, one on one refresher classes in PantherNet navigation are always available to you. Just contact your Grants Accountant to schedule.
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The 2010 Susan G. Komen South Florida Race for the Cure® was held in West Palm Beach on January 30, and a team that included 15 Finance department staff members made its way down Flagler in support of finding a cure for breast cancer. Breast cancer is a disease that affects 1 in 8 women each year and does not discriminate; it affects all ages, ethnic groups and both men and women. The team members worked to raise $350 in donations, and the group has already started planning to make next year's team bigger and better.
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PantherNet - Finance News Corner
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Finance PantherNet Access Request Procedure
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 Linux_HB (pan2.pbcc.edu)
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If you're requesting PantherNet Access for a new employee, please make sure that E-mail Account Requests for PBCC Associate form has been submitted and processed. The new employee PantherNet Access request cannot be processed until the new user's ID is processed.
Printable Version
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1 | Sess-1 | 216.114.95.94
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Important Payroll Dates - March 2010
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Pay Date
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3/15/2010
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3/31/2010
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Cut Off for Assignment Changes to HR
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Feb 26
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Mar 18
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Cut Off for Direct Deposit Changes
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Mar 1
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Mar 23
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Time & Attendance Due in PantherNet
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Mar 2
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Mar 24
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Pay Period for Full-Time & Salary Employees
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Mar 1 - 15
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Mar 16 - 31
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Pay Period for Adjunct Salary Employees
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Mar 1 - 15
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Mar 16 - 31
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Pay Period for Hourly Employees
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Feb 19 - Mar 1
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Mar 2 - 23
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Overtime to be paid for dates worked
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Feb 13 - 26
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Feb 27 - Mar 12
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Online Leave Requests may be processed through
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5/15/2010
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5/15/2010
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 W-2's
If you have not yet received your W2 for 2009, please contact Payroll as soon as possible so we can issue a duplicate for you. Taxes are due by April 15, 2010! Employees whose last names begins with:
- A-H should contact Darlene Rodweller at 868-3101
- I-Z should contact Jo Cordero at 868-3097
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Finance Updates and Reminders
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Contact Us
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Our Mission
The mission of the Finance Department is to provide prompt, accurate, and courteous business and accounting services to students, faculty, staff, and administration.
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4200 Congress Avenue, MS#11
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