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In This Issue ...
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It is no use saying 'we are doing our best.' You have got to succeed in doing what is necessary.
Winston Churchill
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Fiscal Year End Dates to Remember
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These dates will serve as general guidelines as we proceed with our fiscal year end process. They are subject to change based on certain year end accounting processes that must be completed in order to properly record all transactions for the College. These deadlines apply to most Departments and personnel. Exceptions are limited to Facilities, Grants, Summer Youth spending and/or true emergency purchases.
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Important Information regarding 2010 and 2011 Office Depot
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 Things you can do now....
- After June 18th, 2010, current users will not be able to login to their Palm Beach State College account within Office Depot in order to accommodate year end closing and site maintenance.
- Your location information on Office Depot will default to the information that is on file in the Employee Web. Please verify to make sure your location information is correct in the Employee Web (Personal -> Change Contact Info -> Work Location Information) so that Office Depot will have the most accurate information.
Things you can do in July....
- July 7th, 2010 - You can start entering new Blanket Department Requisitions for Office Depot in PantherNet. The end date for 2011 Office Depot Blankets is 06/16/2011. We will follow the same process communicated in our implementation last year. Please refer to the Office Depot Order Processing handout.
- July 15th, 2010 - New Office Depot PO numbers will be uploaded to the Office Depot website for all Department Requisitions that have been approved. If your requisition does not have complete approvals in Panthernet before 7/15/10, your PO will be delayed. Please make sure all approvals in PantherNet have been completed for your Office Depot Requisition(s) before 7/15/10.
- All Office Depot users will be assigned a NEW User ID and the initial password WELCOME in order to accommodate our name change and domain change for email address (e.g., old Office Depot User ID smithj@pbcc.edu will now be smithj@palmbeachstate.edu).
- July 25th, 2010 - You should be able to begin purchasing online using your 2011 Office Depot PO numbers. This will take place as soon as all files and updates have been sent to Office Depot and the information has been uploaded to their system.
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Closing/Reopening of Central Stores
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Central Stores will CLOSE for inventory at 5:00 p.m. on Thursday, June 17th. No new orders for the current fiscal year will be accepted after that date.
Orders for the new fiscal year will be accepted beginning on July 7, 2010. Please refer to the Stores Inventory on the Purchasing website (http://www.palmbeachstate.edu/x13991.xml) for the most current pricing.
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Important Payroll Dates - June 2010
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Pay Date
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6/15/2010
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6/30/2010
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Cut Off for Assignment Changes to HR
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Jun 3
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Jun 17
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Cut Off for Direct Deposit Changes
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Jun 7
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Jun 22
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Time & Attendance Due in PantherNet
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Jun 8
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Jun 23
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Pay Period for Full-Time & Salary Employees
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Jun 1 - 15
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Jun 16 - 30
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Pay Period for Adjunct Salary Employees
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Jun 1 - 15
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Jun 16 - 22
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Pay Period for Hourly Employees
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May 20 - Jun 7
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Jun 8 - 22
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Overtime to be paid for dates worked
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May 15 - 28
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May 29 - Jun 18
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Online Leave Requests may be processed through
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6/30/2010
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6/30/2010
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Finance Updates and Reminders
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Travel
All travel reimbursements for June 2010:
- need to be submitted to the Travel Office within 2 business days of the traveler's return date.
- must be received in the Travel Office no later than 5:00 PM, June 17, 2010.
- if submitted after June 17, 2010, will be charged to your 2010-2011 budget.
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Contact Us
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Our Mission
The mission of the Finance Department is to provide prompt, accurate, and courteous business and accounting services to students, faculty, staff, and administration.
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4200 Congress Avenue, MS#11
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