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In This Issue ...
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The most important single ingredient in the formula of success is knowing how to get along with people.
Theodore Roosevelt
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Fiscal Year End Dates to Remember
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These dates will serve as general guidelines as we proceed with our fiscal year end process. They are subject to change based on certain year end accounting processes that must be completed in order to properly record all transactions for the College. These deadlines apply to most Departments and personnel. Exceptions are limited to Facilities, Grants, Summer Youth spending and/or true emergency purchases.
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Important Information regarding 2011 Office Depot
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- July 7th, 2010 - You can start entering new Blanket Department Requisitions for Office Depot in PantherNet. The end date for 2011 Office Depot Blankets is 06/16/2011. We will follow the same process communicated in our implementation last year. Please refer to the Office Depot Order Processing handout.
- July 15th, 2010 - New Office Depot PO numbers will be uploaded to the Office Depot website for all Department Requisitions that have been approved. If your requisition does not have complete approval in PantherNet before 7/15/10, your PO will be delayed. Please make sure all approval in PantherNet have been completed for your Office Depot Requisition(s) before 7/15/10.
- All Office Depot users will be assigned a NEW User ID and the initial password WELCOME in order to accommodate our name change and domain change for email address (e.g., old Office Depot User ID smithj@pbcc.edu will now be smithj@palmbeachstate.edu).
- July 25th, 2010 - You should be able to begin purchasing online using your 2011 Office Depot PO numbers. This will take place as soon as all files and updates have been sent to Office Depot and the information has been uploaded to their system.
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Fund 6 Cash Balances - Where did my money go?
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Many of you may be asking, "where did my fund 6 money go?" or "I can't see any cash balances when I look at my fund 6 account in PantherNet." Rest assured....your money is not gone. The issue is the fact that the Finance Department has not 'closed' our books for 2010. The fiscal year has ended, yes; but our books are not closed until our Annual Financial Report is complete, which should be around August 15th. In order to obtain your 'current' cash balance, the cash balance from June 2010 (calendar period 201006) should be added to your cash balance for July 2010 (calendar period 201007).
Once the Finance Department closes our books for 2010, around August 15th, then you will see your full cash balance for the new fiscal year. This is part of an accounting process when an annual year is closed and balance sheet accounts are carried over to begin the new fiscal year. The reason Fund 6 accounts are different from Fund 1 accounts is due to the fact that Fund 1 works with BUDGETS and Fund 6 does not, it is REAL CASH. Remember from our Budget Pooling Workshop... "Budget is not real cash, it is a planning tool".
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Approvers - Assign Your Alias
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An alias is someone who has the authority to approve PantherNet transactions in your absence.
When an approver is out of the office and has not setup someone to be their Alias it slows down the Department Requisitions and PCard approvals. A good rule of thumb is to assign your Alias at the beginning of the College year (July 1st) for the entire year - July through June. That way if you have an unexpected leave for illness, etc. or forget to assign your Alias when you are on vacation or out of the office on a college trip the approval process will not stop. See this site for Alias assignment procedure. How Do I ... Assign your Alias.
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Important Payroll Dates - July 2010
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Pay Date
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7/15/2010
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7/29/2010
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Cut Off for Assignment Changes to HR
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Jul 5
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Jul 19
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Cut Off for Direct Deposit Changes
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Jul 7
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Jul 21
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Time & Attendance Due in PantherNet
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Jul 8
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Jul 22
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Pay Period for Full-Time & Salary Employees
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Jul 1 - 15
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Jul 16 - 31
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Pay Period for Adjunct Salary Employees
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Jun 23 - Jul 15
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Jul 16 - 31
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Pay Period for Hourly Employees
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Jun 23 - Jul 7
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Jul 8 - 21
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Overtime to be paid for dates worked
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Jun 19 - Jul 2
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Jul 3 - 16
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Online Leave Requests may be processed through
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8/15/2010
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8/15/2010
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Finance Updates and Reminders
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Please find the time in your day to approve documents in your queue (e.g., Disbursement Requests, PCard transactions, Department Requisitions, etc). This will allow the document to flow through our finance system efficiently and expeditiously (see PantherNet - Finance News Corner for details).
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Contact Us
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Our Mission
The mission of the Finance Department is to provide prompt, accurate, and courteous business and accounting services to students, faculty, staff, and administration.
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4200 Congress Avenue, MS#11
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