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Print Shop/Graphic Communication

Who We Are

The Graphic Communications Print Shop is under the direction of College Relations & Marketing (CRM). CRM is our in-house graphic design department and can assist you in:

  • Design Concept
  • Digital Photography
  • Layout

The Palm Beach State College Print Shop provides copying and offset printing services to the college faculty and staff. We accept work from college departments, affiliated centers and organizations and campus-recognized student organizations.

The Print Shop is a part of College Relations & Marketing and we work as a team with their professional editorial, typesetting, publication and graphic design specialists. We are located in Room PS 104 between the Gymnasium and the tennis courts on the east end of the Lake Worth campus.


Services

General Services
  • Brochures
  • Newsletters
  • Programs
  • Posters
  • Flyers
  • Booklets
  • Manuals
  • Invitations
  • Certificates
  • Announcements
  • Carbonless forms
  • Complete bindery
  • Folding
  • Cutting
  • Digital b/w & color copies
  • Multi-color offset printing
  • Letterhead, envelopes, business cards
Bindery/Finishing
  • Strip-Binding
  • Perfect-Binding
  • Saddle-stitch
  • Stapling (Top, Bottom, Top/Bottom)
  • Three-hole drilling
  • Trimming
  • Padding
  • Shrink-wrap
  • Lamination

High-Quality Digital Printing
The Palm Beach State College Print Shop offers both black and white and full-color printing capabilities on book or cover weight paper with a matte or glossy finish.

Large Format Imaging
The largest format the Print Shop can produce is 24" x 36" with or without foam board mount. This size is intended for small quantity only. Lamination is optional.

Delivery/Pickup
Please specify departmental delivery location. We will only deliver when staff are available to leave the office. Otherwise, jobs are expected to be pickup up the Print Shop within a timely manner. Typically, a phone call or an email will be sent out confirming job completion. You should verify your departmental storage capacity. The print shop does not have the capacity to store projects.


Equipment

Copy Service
We have two state-of the art Canon-IKON Network Imaging System copy machines in addition to a color copier of the same make.

Press
We are equipped with one two-color press. This press handles large scale assignments. Process printing, also known as four color printing, is usually out-sourced to commercial printers. We can assist you in finding local vendors suited to your needs.

3-hole Punch
This machine is capable of 3-hole drilling up to 500 sheets at a time.

Folding Machine
This machine is capable of folding Z-fold, letter-fold, bi-fold and tri-fold

Booklet Maker (aka Saddle-Stitch)
Staples down the center fold of multiple sheets of paper.

Hydraulic Cutter
Cuts up to 500 sheets of paper at one time.


Estimates & Billing

Services
We provide services through an internal charge-back system which eliminates time consuming processing of purchase orders.

The Print Shop is a self-supporting unit and charges a fee for most services. These charges cover the equipment and operation of the graphics unit and are very competitive with the alternatives. Unlike outside printers that require profit to stay in business, the Print Shop charges for operation cost and materials only. There are no charges for the editing, cost estimating, graphic art production or delivery services provided by the Print Shop. The Print Shop only bills for supplies used to complete the project.

Increasing quantity does not reduce printing cost. When printing on an offset printing press, most of the time is spent on the set-up and preparation for the print run. The process of stripping the art, preparing plates, mixing inks, preparing the press and several other tasks are all required before the first printed copy is ever made. In printing, the most expensive copy is the very first one. Once this is done and the press is running, adjusting the quantity makes a disproportionate difference in cost, mostly due to the expense of paper. If you have doubts about the quantity you need, it is always better to print more than you need in the first run. Due to the set-up costs, this is far less expensive than having to reprint later.

Billing
All departments needing printing services must have sufficient funds in their internal printing account (GL-code 62002) before any services can be provided. Only upon request, will the print shop email a job estimate based on the submitted work order form specifications. In this instance, billing will occur upon receiving a written okay to print (typically in the form of an email), based on the given estimate.When quotes are not specifically requested, Graphic Communications will enter a disbursement request in PantherNet and monies will be immediately encumbered upon receiving the graphic communications work order form. This also makes it easier for budget managers to track their in-house printing expenditures.


Ordering Procedures

Easy Ordering: Online Submission, Inter-Office Mail, or Traditional Drop-Off
You may place orders via fax 868-3460, intercampus mail MS #27; Attention Print Shop, or by downloading the PDF version of the Graphic Work Order Form to be filled out and dropped off traditionally. A hardcopy version of the file is still required for reference.

We have an online order form for Business Cards and we are in the process of transferring all letterhead and envelopes to an on-line ordering system also.

Electronic files
Using a digital original will produce copies of ideal quality since they will not be second or third generation copies. We can accept files in Macintosh - Quark Xpress, Adobe Illustrator, Adobe Photoshop, Microsoft Word, PowerPoint, Excel. And in PC - Adobe Acrobat, Microsoft Word, PowerPoint, Excel and Publisher. PDF files are ideal.

Jobs may be submitted by attaching electronic files to an e-mail message directed to centralgraphcomm@palmbeachstate.edu A hardcopy version of the file is still required for reference. In some instances, where excessively large files are involved, the preferred method is CD-ROM.


Proofs

Important To Know:

  • The print shop is not responsible for proof reading your copy. Please review your copy carefully. It could save you money!  You will be charged should we have to stop the presses during a run. You will be charged double should we have to rerun a job due to submitter error.

  • All printing for public distribution must first be approved by College Relations & Marketing (CRM).

 

Turnaround Times

Turnaround times will vary. Depending on the complexity of the submitted project, this can be quite variable. If CRM or the Print Shop is responsible for editing the project, creating the design and/or preparing the electronic art files, time must be allowed for these tasks as well as the actual printing. In addition, time must be allowed for the review, proofing and revisions from all involved participants. There may also be other factors to consider such as the time necessary for special paper orders. When planning your project, please allow time. Waiting until late in the process greatly increases the possibility that the project cannot be produced as intended or on time.

To give an extremely rough estimate on projects of average complexity, you should allow a minimum of 5-10 working days for art, editing, and electronic production, and 5-10 working days for printing and delivery. It is always better to err on the side of providing more time than necessary in order to accommodate the unexpected such as a digital copier breakdown. It is a requirement that print jobs be scheduled at least 5 business days in advance. A lead time of 10 working days is required at the beginning/ending of the semester and around holidays.

The visual identity and graphic standards are intended to represent Palm Beach State College to internal and external audiences. Key components of the identity include the logo, typeface and color palette. These are elements of integrated marketing and advertising which enable all units of the college to be presented in a positive and unified image in all its locations and to all audiences.

Official logo of Palm Beach State College
The Palm Beach State College logo should appear prominently on all documents representing the college. The logo must be reproduced consistently & uniformly. Please use all spot and process color designations. The logo is to be reproduced from an authorized version, available either online or from College Relations & Marketing. This is to insure that the typeface and proportions remain consistent. The logo may not be redrawn, re-proportioned, stretched, turned on angle or modified in any way. It is not acceptable to alter the color. Improper use of the logo damages its ability to clearly and consistently represent the college.

Slogan
"Your Pathway to Success." is the slogan for Palm Beach State College.

Color Palette
Always use the logo colors at full strength. The logo is in PMS 561 green and PMS 131 gold along with a full color crest image. The logo is available in single color options.

Typefaces
For stationery, the College is using both Friz Quadratta and Gill Sans

College Stationery
Recycled Solar White is a warm white stock that is FSC certified and Green-e certified it is made by Neenah is available in cover & text paper weights

Artwork: An image or graphic device used to enhance or illustrate a publication. It may also be the actual hardcopy from which printed or copied jobs are produced.

Binding or Bindery: Processes using glue, wire staples, thread or mechanical clasps to hold pages together.

Bleed: Extension(1/8th) of image areas printed beyond the trim size of a sheet or page. This allows the image to spill off the edge of the page.

Coated stock: Paper that has a chemical finish applied after sheet-formation. The finish may be glossy or matte.

Cover stock: A heavy stock made for the covers of books or brochures, folders, pamphlets.

NCR: No-Carbon-Required (Receipt paper).  Standard sequence of carbonless paper is 2-part = white/canary; 3-part = white/canary/pink; 4-part = white/canary/pink/gold.

Offset: The method of traditional printing where ink is applied to paper by first transferring the ink from a printing plate to a set of rollers and then from the rollers onto paper. This indirect or offset method is still the most common type of printing press.

Trim size: The final size of a printed piece. The untrimmed size may be larger due to bleed.

Uncoated stock: Paper without any special chemical finish or coating. The most common type of paper used in printing and copying.

Weight: A relative measurement of the heaviness of papers, stated in pounds. Common weights for copying papers are 20 and 24 lb. writing, for printing papers are 60, 70. 80 lb. text, and covers are 65 and 80 lb. cover.

The Print Shop stocks paper in a wide variety of weights, textures and colors. Receipt paper for multi-part carbonless forms is available (2, 3 and 4-part). Crack-and-peel labels are also available. For an accurate preview of these or any of our other papers, stop by or call to have samples sent via interoffice mail.

Notecards
We also offer standard note cards that may be used for invitations, general greeting or thanks-yous. These are two-color, fold over cards with matching envelopes.

Panel Cards
Blank ivory and white stock panel cards and envelopes are available for invitations or thank-yous. A variety of sizes are available.

Corporate & Continuing Education Certificate

Use for all non-college-credit, continuing education courses and special training:

  • CCE courses
  • Personal enrichment courses
  • Special training (Fire, Criminal Justice, etc.)
  • CEUs

Signatures:
   - Program Director
   - Provost

certificate example

The generic shell (background only) is pre printed in color and available through the Print Shop. These shells are printed in large batches so please order early to make sure they are in stock. Diploma covers are not to be used with these certificates.

To help customize your certificate with name, date, contact hours etc., use this Word template.

Contact Info

Phone: (561) 868-3463  |  Email:  centralgraphcomm@palmbeachstate.edu  |  Interoffice mail: MS #39

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