Property Records
Property Records is charged with maintaining a continuous set of inventory records
for thousands of College-owned items ranging from copiers and computers to vehicles
and various tools. These records shall verify the accountability of all equipment
under jurisdiction at any particular time.
Reusable Furniture
Used filing cabinets, office chairs, desks, other furniture, equipment, binders and similar supplies are available to be re-purposed at no charge. All items are in good working order and ready to be used again.
Don't buy new - save your budget dollars and recycle!
If your department no longer needs a functional item or wants to obtain a reusable item, contact an inventory representative to make arrangements.
Surplus Equipment For Sale
Surplus equipment and supplies are sold weekly through the online marketplace GovDeals.com. Surplus property may include computers /peripheral equipment, office equipment, office furniture, industrial and laboratory equipment, foodservice equipment, appliances, maintenance/shop equipment, audio visual equipment, vehicles or other items.
All items are sold "as-is". No warranty or guarantee, express or implied, will be given on any surplus property being sold by the College.
Annual Inventory
Through an annual inventory, Property Records maintains physical location records for thousands of capital items across all campuses of the College. Capital items are defined as having a value of $5,000 or more. For more information, contact an Inventory Reporting Representative.
Vehicle Titles
All vehicle titles are maintained by Property Records. This includes titles for new vehicles, transfers and junked vehicles. The Safety and Risk Management department maintains insurance for all College vehicles. For more information on College vehicle titles contact an Inventory Reporting Representative.
Forms
Note: Network access or remote desktop required
- Disposition Report Property Records Form - used for any inventory and non-inventory item identified as surplus, to be sold at auction, trade in/out, recycled, donated, reused by other departments or declared stolen. Although only inventory items must be approved by the District Board of Trustees before the item may be removed from inventory, all non-inventory items must be appropriately documented and disposed off using a Disposition Report.
- Memo Out for Repairs Form - used for any item leaving campus for repairs and must be completed before the item is taken from the campus.
- Memo Temporarily Assigned Off Campus Form - used for any item leaving campus on a temporary basis for a specific purpose and must be completed before any item leaves the campus.
- Internal Transfer of Property Form - to be completed for any item temporarily or permanently transferred from its assigned location and should be completed upon such a transfer.
- Request for Surplus Approval
Email: propertyrecords@pbsc.edu
