Enrollment Management

Custom Reports

Working remotely? You will need to use Remote Desktop to access these reports

Enrollment Management Reports are customized reports that are generated according to a user's specifications. Depending on the report, users may define a number of parameters, such as term, campus, session, special designators, etc. Data for these reports come from our data warehouse, which is refreshed once a day, normally by 7:30 AM.

Special permissions required. If you are asked to log in, you must log in with your full email address and password.

List of Management Reports
Report Name/Link	Report Summary
Academic Status	This report is searchable by Term and Academic Status i.e. P1-P4 is 'On-Probation' , S1-S4 is 'Suspended', and S5-S8 is 'Dismissed'
ACT/SAT score kick out matching report	ACT/SAT Kick-out Student Comparison Drill-down Report
All Students by Term	This report is searchable by term and the results are all students enrolled in the selected term(s)
Career Center Full Download	The results of this report is all students enrolled in the current term. Selecting the Term is only for upload purposes in Grad Leaders. This file is mainly used for the Career Centers database uploads to Grad Leaders!
Career Center Grad Student Load	This report is selectable by Date Range and will give you all grads within the date range selected. This file is mainly used for the Career Centers database uploads to Grad Leaders!
Class Hours	This Report is searchable by Term and will display the total number of students registered for a specific Course ID.
Credit Class and Schedule	This Report is searchable by Term, Class Status, Credit Type, and Session Code. Only the Sessions Code values will show up for that term selected.
Credit Student Drill-Down	This Report all necessary pull-down menus for all Credit Students Drill Down!
Dropped for Non-Payment	This Report is searchable by Term, Begin and End Dates. The results are all students dropped within the dates specified for non-payment.
DE Reference Number w/Exemption Count	This report is searchable by Term and the results contain all courses that contain 1 or more registered exempt students.
ENC & MAT lab/lecture grades	This report is searchable by choosing Course ID 1 and Course ID 2, both need to be taken in the same term. The dropdown for the course selection is only MAT and ENC classes.
Enrolled DE and EA Report	This report is searchable by Term and an Exemption Code of 'D' or 'E'
FA Students with Course and Professor Info	This report is selected by Term and Term Year and the results are all FA Students with course and Professor information.
FA Students Dropped by Term and Aid Year	This report will give you all Financial Aid students that have been dropped for one reason or another selected by Aid Year and Term
FA Students Dropped by Term and Aid Year and Did Not Re-Enroll	This report is selected by Term and Aid Year and the results are all FA Students that dropped all classes and did not enrolled in selected term
First Time in College	This report is selected by Term and Campus! The result are all First Time in College Students (FTIC). Meaning they are not a Transfer Student, and Not a Prior PBSC Student. I am including if they are a Dual Enrolled or Early Admissions Student. I also included if they are receiving Financial Aid or if they are First Generation.
Missing Grade Report	Students whose grades have not been reported, by term, credit type, campus, department and session.
NO Grad Date - Special Designator LK w/Program ID 1000	This report is searchable by Term and the results are all students with no graduation date, Program ID = '1000', and Special Designator = 'LK'
ORN0001 Classes with Exempts	This report is searchable by Term and Session Code and the result is all Orientation Classes for selected Term and Session Code, and contains Maximum Class Size w/number of students enrolled.
ORN0001-Enrollments	This report is searchable by Term and Session Code and the result is all Students enrolled for Orientation for the Term and Session Code selected
ORN0001-Students Enrolled	This report is Searchable by Term and the result is the number of Students Enrolled in Selected Orientation term, how many of those students enrolled in classes in the same term, and how many students enrolled in classes the following Term.
Payment Due Today	This report is searchable by Term and contains the number of students with a payment due for a specific date.
Payment Due Dates with Verification	This report is searchable by Fiscal Year and is selected between Payment Due Dates! This report includes the student information with verification.
Primary Objective	This report is searchable by Term, Program ID and Current Primary Objective. It provides all students by selected Term, Program ID and Current Primary Objective. Also included in this report is a selection for Academic History Term required for the Gainful Employment Project.
Primary Objective w/o Academic History	This report is searchable by Term, Program ID and Current Primary Objective. It provides all students by selected Term, Program ID and Current Primary Objective.
Ref Numbers w/Exempt Count and Instr. Info	This report is searchable by Term and the results also contain course reference numbers and Instructor contact information
Student Directory Information	This report is selected by Term and the results are all students in the selected term(s) that have a Credit Type < > 13
Student Enrollment Detail	In this report you can change any selection to modify the result set.
Student Enrollment Management Drill-down	This report contains a default selection showing student totals. You can change any selection to modify the result set.
Students Failed or Withdrawn from SLS1501	This report is searchable by Term and provides all students who fail or have been withdrawn from SLS1501.
Transfer Students with Credits by Term	The results of this report are all Transfer Students including Transfer Credit Hours, and Transfer Grade Points by Term selected. If you select multiple terms, you will get duplicate student information if they are enrolled in multiple terms.
Transient Override Registered	This report is searchable by Term and the results are all Students for the selected Term Registered with a Transient Override.
Transfer Institutions with Special Designator	Search student information by hours earned, term enrolled, transfer institution, special designator, and transfer major.
Students Withdrawn or Dropped by Term	The results of this report are all student that Have withdrawn or dropped a class by term.
Transient Override Unregistered	This report is searchable by Term and the results are all Students for the selected Term Unregistered with a Transient Override.

**VA CERTIFYING OFFICIAL SUPPORT REPORTS**
Report Name/Link	Report Summary
VAOnce Students on Probation	Notice: To be used by Veteran Certifying Officials only! This report is selected by Term and the result set are all VAOnce students that are on Academic Probation.
VAOnce Students on Suspension	Notice: To be used by Veteran Certifying Officials only! This report is selected by Term and the result set are all VAOnce students that are on Suspension.
VAOnce Students Withdrawn or Not Passed	Notice: To be used by Veteran Certifying Officials only! This report is selected by Term and the result set are all VAOnce students that have Withdrawn or not passed the class .
VA GI Bill Benefits Reporting Tool	Notice: Only to be used by VA Certifying Officials only! This Report is selected by Term and Program Title and pulls from the VAOnce Table first and displays if their Special Designator needs updating.
VA Students that Dropped Classes	Notice: Only to be used by VA Certifying Officials only! This Report is selected by Term and pulls from the VAOnce Table first and displays all students that have dropped classes for that term.
VA, Spouse, Dependent Enrollment Report	Note: This report is only as up-to-date as the last 'VAOnce Record Load Date! This report searchable by the term, and date selected is the date the students were uploaded to the VA Once table. It pulls from the VA Once Table and checks to see if the student is tagged with VA as their Special Designator in the datawarehouse.
VA Military TA Reporting Tool	This report searchable by the term, It pulls from the VA Once Table and checks to see if the student is tagged with VA as their Special Designator in the datawarehouse and also includes all veterans that have withdrawn from classes.
VA GI Bill Benefits 85/15 Reporting Tool	This report is searchable by term selected and the results are the percentage of VA Students enrolled in a 'Primary Objective' compared to all students enrolled in the same Primary Objective.
VA GI Bill Benefits Withdrawals Reporting Tool	This report is searchable by the term, It pulls from the VA Once Table and checks to see if the student is tagged with VA as their Special Designator in the datawarehouse and includes all veterans that have withdrawn from classes.
Application VA Designator	This report is searchable by Term and the results are all veterans that are taking classes and have not declared themselves as a veteran.