Fiscal Year End Timeline
Purchase Orders, PCard Purchases & Travel Expenditure Year-End Deadline
| Workday Transaction Type | Deadline Date/Time | Notes |
|---|---|---|
| Requisition |
5/9/25 |
Last day to enter new department purchasing requisitions (including punchouts, and College Stores/Internal Service Deliveries) in Workday (current year funds). Plan now to have all required quotes and/or contracts executed before this date. |
| Contract Renewals |
5/22/25 |
Last day to enter contracts into Workday Strategic Sourcing (WSS) for July 2025 renewals. Note: end users must submit into WSS. Procurement staff cannot submit contracts on behalf of end users. |
| Supplier Invoice Request |
6/11/25 |
Last day to enter supplier invoices received for specific non-PO circumstances (new transaction type in Workday) |
| Spend Authorization |
6/11/25 |
Last day to utilize a spend authorization for Travel in Workday for travel beginning on or before 6/30 |
|
Procurement Card / Travel Card |
6/11/25 |
Last day to utilize PCard to make purchases out of the current year budget |
| Last Day for Financial Aid Disbursement Checks |
6/26/25 |
Last day for Financial Aid Check disbursements/refunds |
| Supplier Invoice for Purchase Orders |
6/25/25 |
Submit ALL Invoices to Accounts Payable (Payables@pbsc.edu) for current fiscal year issued Purchase Orders of goods or services received |
| Check/Payment Processing |
6/26/25 |
Final check run/payment processing for the fiscal year |
| Receiving |
6/26/25 |
Last day goods & services can be Received in Workday only IF items have been delivered |
| Student Fee Assessment |
7/2/25 |
Student Fee Assessment |
| 2025-2026 Budget Available |
7/1/25 |
First day to enter new department requisitions using fiscal year 2025-2026 funds First day to use PCards, TCards First day to enter spend authorization for 2025-2026 Travel |
