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Fiscal Year End Timeline

Purchase Orders, PCard Purchases & Travel Expenditure Year-End Deadline

 
Workday Transaction Type Deadline Date/Time Notes
Requisition

5/9/25
Friday,
5 p.m.

Last day to enter new department purchasing requisitions (including punchouts, and College Stores/Internal Service Deliveries) in Workday (current year funds). Plan now to have all required quotes and/or contracts executed before this date.

Contract Renewals

5/22/25
Thursday,
5 p.m.

Last day to enter contracts into Workday Strategic Sourcing (WSS) for July 2025 renewals. 

Note: end users must submit into WSS.  Procurement staff cannot submit contracts on behalf of end users.

Supplier Invoice Request

6/11/25
Wednesday,
5 p.m.

Last day to enter supplier invoices received for specific non-PO circumstances (new transaction type in Workday)

Spend Authorization

6/11/25
Wednesday,
5 p.m.

Last day to utilize a spend authorization for Travel in Workday for travel beginning on or before 6/30

Procurement Card /

Travel Card

6/11/25
Wednesday,
5 p.m.

Last day to utilize PCard to make purchases out of the current year budget

Last Day for Financial Aid Disbursement Checks

6/26/25
Thursday,
8 a.m.

Last day for Financial Aid Check disbursements/refunds

Supplier Invoice for Purchase Orders

6/25/25
Wednesday,
8 a.m.

Submit ALL Invoices to Accounts Payable (Payables@pbsc.edu) for current fiscal year issued Purchase Orders of goods or services received

Check/Payment Processing

6/26/25
Thursday,
8 a.m.

Final check run/payment processing for the fiscal year

Receiving

6/26/25
Thursday,
5 p.m.

Last day goods & services can be Received in Workday only IF items have been delivered

Student Fee Assessment

7/2/25
Wednesday,
3 a.m.

Student Fee Assessment 

2025-2026 Budget Available

7/1/25
Tuesday,
8 a.m.

First day to enter new department requisitions using fiscal year 2025-2026 funds

First day to use PCards, TCards

First day to enter spend authorization for 2025-2026 Travel

 

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