Tools & Resources
Procedures: Job Aids, Manuals & Guidelines
Purchasing 101 – Requisition Buying Guide
Workday Job Aids (step-by-step guides)
Procedure Manual - Procurement
Bulk Mailing Procedures
Office Depot Ordering Process
How to Verify PCard Transactions for Self and Worker
How to Order from Accuplacer
Life Cycle of a Purchase Order
* Internal Use Only - Users must be logged into the network or access via remote desktop in order to view.
Current Fiscal Year 21/22 Supplier Spend .xls Speadsheet (7/1/21 - YTD) Updated 1/4/22
Purpose: Helps determine the number of quotes required to purchase within this fiscal year.
- Up to $10,000: One (1) quote is required
- $10,001 - $35,000: Two (2) quotes are required
- $35,001 – 65,000: Three (3) quotes are required
- $65,000+: Contact the Procurement Department
Prior Fiscal Year 20/21 Supplier Spend .xls Spreadsheet (7/1/20 - 6/30/21)
Purpose: Helps determine if a bid or cooperative agreement will be required to continue purchasing from a supplier. For spend amounts above $65,000, contact the Procurement Department.
Supplier Spend Self-Training
Pre-recorded Training: Requisition, Supplier Contracts, and Cost Center Training; use password =7d0h72
Workday Videos, Job Aids and Helpful Documents are available online.
Office Depot orders will now be completed within Workday, as a standard requisition,
using the option "Connect to Supplier Website." See Workday Job Aids for detail about
entering a requisition.
All new PCard users are required to attend a mandatory 30-minute training session prior to receiving a PCard. Refresher courses are also available.
- Download, complete and sign a Cardhold Agreement.
- Schedule your training.
- Print a copy of the PCard Manual and bring to your training session.
Kathya Meighan 561-868-3621
Credit Card Administrator
Purchasing Office Location: Lake Worth Campus | PS100 (Printshop) Building
4200 Congress Avenue, MS# 27
Lake Worth, FL 33461-4796
Forms and Applications
ACH Payment Authorization Form
Accuplacer/College Board Ordering Form
Bulk Mailing Form
Name Change from PBCC to PBSC
PCard Application and Agreement
PCard Temporary Limit Increase or Restriction Lift Form
Purchase Order for Commodities and Services Terms and Conditions
Public Entity Crimes Form
Surplus Property Disposition Form
Report of Internal Transfer of Property Form
Tax Certificate of Exemption (Palm Beach State College)
W-9 Form (Palm Beach State College)
When typing a Performer Agreement, can I use the owners name instead of the company name?
The performer's name must match exactly the name as it appears on their supplier application and W-9 or the agreement will be rejected. The registered supplier name will be listed in Workday.
Do I need a Performer Agreement for a no-charge ($0) performance?
Yes. For liability purposes, a Performer Agreement is needed anytime any outside entity comes onto
Please view the PCard web page for more information
Can I buy an app from a Windows App Store?
Windows app stores do not accept purchase orders. If a department requires an app that is offered
only through one specific Windows App Store, then I.T. must make that purchase. The requesting department will budget transfer the funds to I.T. so the purchase can be made. Contact the I.T. Help Desk for more details.
How do I buy a USB (thumb) drive?
The Information Technology department maintains a list of College Standard Hardware Items, including USB drives and can assist your with the selection best suitable for your situation.
Once selected, you will need to reach out to Purchasing to request a quote. Purchasing will obtain the quote, send it to you and you will need to enter a requisition in Workday.
How can I get a used/recycled USB drive?
Contact the I.T. Service Desk.
What is the process to order a technology-related item for my computer or other device?
The Information Technology department maintains a list of College Standard Hardware Items and can assist you with the selection best suitable for your situation.
Once selected, you will need to reach out to Purchasing to request a quote. Purchasing will obtain the quote, send it to you and you will need to enter a requisition in Panthernet.
I need a new fax machine. Is there a certain model I'm required to purchase?
Yes, I.T. has identified a particular brand and model that is required for college use. Contact the Purchasing Department to request a quote for a new fax machine.
How do I order a fire extinguisher for our office?
Contact the Chief Fire Official in the Facilities Building Department for prior approval of need and specific extinguisher type. Any new extinguishers must be added to Facilities' certification list and will require monthly inspection by Security and annual testing. Once approved, obtain a quote then place your order by entering a requisition or purchase using a PCard.
Where do I order letterhead and envelopes with a College return address for my specific campus (other than Lake Worth)?
Letterhead and envelopes with a campus-specific return address must be ordered directly from the College Print Shop (1-3463).
May I receive personal shipments at the College even though I have paid for the shipping?
No, personal shipments may not be received at the College; if they are, any costs will be personally reimbursed to the College by the individual.
Can I buy bandages or a first aid kit anywhere?
Departments may purchase first aid kits and supplies from any reputable supplier, subject to applicable PBSC procurement policies, by the most cost effective and/or efficient means (i.e. PCard, Blanket Purchase Order, etc.). The contents of each first aid kit should follow the recommendations contained in ANSI Z308.1-2009. Be sure to read First Aid Kit Program manual provided by the office of Safety and Risk Management, for further details.
Most documents on this page are available in Adobe Acrobat Portable Format (PDF).
Adobe Reader software can be downloaded for free from Adobe.com.