Final Course Grade Appeal
The evaluation of academic work is the responsibility of the faculty member. The method for assigning the final course grade is established by the faculty member. Per Board Rule 6Hx118-3.191, faculty shall communicate the grading policy of the course to their students in writing via the course syllabus at the beginning of each class. If this policy changes during the term, students should be notified of any changes in writing.
The final course grade appeal is NOT to be used to review the judgment of a faculty member in assessing the quality of the student's work. Grounds for final grade appeals shall be evaluated in terms of the standards established by the faculty member as stated in the syllabus. Criteria for an appeal are:
a) An error in the calculation of the grade, or
b) The assignment of a grade was a substantial departure from the faculty member's previously printed standards in the course syllabus
Final Course Grade Appeal Process
If a student believes his/her final course grade was awarded in error or was a substantial departure from the standards contained in the course syllabus, the student should contact the instructor immediately after receiving the final grade. All informal discussions about final grades must be initiated within 10 business days beginning with the first day of the following academic semester. The timeline is very important. If the professor is not available, the student should contact the professor's supervisor. The student should keep copies of the class syllabus and all other work such as exams, quizzes, homework, and in-class assignments. Document everything.
If resolution is not reached, the student may ask for a formal review of the final grade.
Request for a Formal Review of Final Course Grade Process
- A request for a formal review must be submitted in writing to the faculty member's associate dean (or equivalent or designee) within 15 business
days of the beginning of the academic semester. A written request for a formal review
is required and must include:
a) The specific complaint, clearly stated
b) All relevant course information including syllabus, exams, homework and other graded work
c) A statement of the resolution that the student is seeking.
- Within five (5) business days of receipt of the student's appeal, the Associate Dean
(or equivalent or designee) will review the appeal and notify the student, faculty
member and Dean of Academics of his/her decision through the College email.
- If the student does not agree with the decision in Step 2 he/she may appeal to the
Chairperson of the Campus Final Course Grade Appeal Committee (contact the Dean of
Academics Office). The appeal must be to the committee chair within five (5) business
days following the receipt of the Associate Dean's (or equivalent or designee) decision.
Within 5 business days of the receipt of the student's appeal, the Committee Chair
will convene the committee. The Committee Chair will notify all of the hearing by
College email. The student, faculty member, and Associate Dean may appear before the
committee. Within five (5) business days of the Committee hearing, the Chairperson
will notify the Dean of Academics of the committee's written recommendation.
- Within five (5) business days of receipt of the Committee's recommendation, the Dean
of Academics will notify the student, faculty member, associate dean (or equivalent
or designee) of her/his decision through the College email. The decision of the
Dean of Academics is FINAL and cannot be appealed.
The Dean of Academics may extend any of the timelines specified above if extenuating circumstances makes this necessary.