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Faculty Credentialing Tools

Use the resources on this page to learn about the faculty credentialing process.

Section B of the Academic Management Manual includes the Faculty Credentialing Process Overview, Frequently Asked Questions (FAQ), and additional guidance to help you understand the faculty credentialing process.

If you have any additional questions, please email Clarisse May.


Faculty Credentialing Tutorial

The tutorial will run in Powerpoint and is an interactive introduction to Faculty Credentialing at Palm Beach State.

Faculty Credentialing Tutorial


Deans' Council Review Tools

1. Council for Higher Education Accreditation (CHEA) - to check regional accreditation

2. Approved Foreign Transcript Evaluators

3. Online Faculty Credentialing Database  [User must be logged into the network or access via remote desktop in order to view]


Online Faculty Credentialing Database

The Online Faculty Credentialing Database (OFCD) is a web-based system to propose and approve faculty teaching credentials. This system will replace the existing Palm Beach State paper and e-mail system of faculty credential approval. The OFCD follows the policies and procedures described in the College's (Academic Management Manual - Section B) on faculty credentialing.

The OFCD provides Palm Beach State administration with data necessary to comply with Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) accreditation requirements for faculty credentialing. At this time the OFCD does not replace the Human Resources paper trail for new or reinstated faculty applications, interviews and approval.

It is necessary to provide HR with all the necessary documents required to enter faculty into the IRM system in addition to completing this online credentialing process.

Additional Resources

Accrediting Organizations Recognized by PBSC

  • Distance Education Accrediting Commission (DEAC): deac.org
  • Middle States Commission on Higher Education (MSCHE): msche.org
  • New England Association of Schools and Colleges –  CIHE (NEASC-CIHE): cihe.neasc.org
  • New England Association of Schools and Colleges – Technical and Career Institutions (NEASC-CTCI): ctci.neasc.org
  • New England Commission of Higher Education (NECHE): neche.org
  • Higher Learning Commission (NCA-HLC): hlcommission.org
  • Northwest Commission on Colleges and Universities (NWCCU): nwccu.org
  • Southern Association of Colleges and Schools Commission on Colleges (SACS): sacs.org
  • Western Association of Schools and Colleges – Accrediting Commission for Community and Junior Colleges (WASC-ACCJC): accjc.org
  • Western Association of Schools and Colleges – Accrediting Commission for Schools (WASC-ACSCU): acswasc.org

 

Credentialing Non-Employees

Paper, PantherNet and Online Process

  1. Non-employees who are teaching courses for Palm Beach State, and/or who will have access to student records.  Please contact HR to complete the Student Records tutorial (FERPA). 

    Non-employees who will not be teaching courses for Palm Beach State, and/or who will not have access to student records, should begin with Step 2.

  2. Non-employees should complete the Computer Use Agreement Form and submit to Department Chair (or appropriate supervisor)

  3. Department Chair (or appropriate supervisor) should complete the Non-employee Email Account Request Form.  [User must be logged into the network or access via remote desktop in order to view]

  4. Department personnel should submit both completed forms to Human Resources. HR will certify completion of the forms and load the non-employee into PantherNet (which creates a Palm Beach State email address, People Finder entry, and makes them available for PantherNet faculty credentialing)


Approval Process

To ensure maximum efficiency, it is suggested that this process start concurrently with the paper process as listed above.

  1. Submit Online Roster documentation (transcripts, etc.) for credentialing approval

    All faculty credentialing requests should be submitted to the Academic Deans Council for credit, prep and CCP.  For CCE and avocational the associate dean or dean approves the credential.  Academic Services will process the credential on PantherNet

  2. Once credentialed, the department can add the instructor to the class

Note: All instructors tied to a course can view the class roster, but only the PRIMARY instructor can grade.

 

Please refer to the Human Resources website for the Interview Forms and Review documents.

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