Finance Procedure Manual
Compiled by the Controller's Office, this web site presents official procedures of
the Finance Department. This online Procedure Manual is designed to provide you with
the most up-to-date Finance Procedures at your fingertips.
If you have any questions regarding the online Finance Procedure Manual, or if you
are having trouble accessing any of the items listed, please contact the Controller's
Office at finance@palmbeachstate.edu or 868-3077 (x3077).
| Procedure Number | Title |
|---|---|
| FIN-ACG-001 | Insurance Processing - Retirees |
| FIN-ACG-002 | Insurance Processing - Employees on Non-Paid Leave |
| FIN-ACG-003 | Insurance Processing - Former Employees |
| FIN-ACG-004 | Insurance Processing - Active Employees |
| FIN-ACG-005 | Insurance Processing - New Employees |
| FIN-ACG-006 | Property Control |
| Procedure Number | Title |
|---|---|
| FIN-ACP-001 | Accounts Payable Processing - Standard Purchase Order |
| FIN-ACP-002 | Accounts Payable Processing - Prepaid Order |
| FIN-ACP-003 | Accounts Payable Processing - Blanket Order |
| FIN-ACP-004 | Travel - Student Travel |
| FIN-ACP-005 | Travel - Travel Authorization and Reimbursement |
| FIN-ACP-006 | Travel - Employee Reimbursement of Travel and Non-Payroll Expenses |
| FIN-ACP-008 | Corporate Card Statement Review |
| FIN-ACP-009 | Accounts Payable Processing - Disbursement Request |
| Procedure Number | Title |
|---|---|
| FIN-BUD-001 | Budgeting - Current Unrestricted Fund |
| FIN-BUD-002 | Budgeting - Unexpended Plant Funds (Construction) |
| FIN-BUD-003 | Budgeting - Transferring Budget During Fiscal Year |
| FIN-BUD-004 | Budgeting - Organizational Unit Creation |
| FIN-BUD-005 | Budgeting - Capitalization of Assets |
| FIN-BUD-006 | Budgeting - Student Worker Funds |
| FIN-BUD-008 | Budgeting - Overtime Funds |
| Procedure Number | Title |
|---|---|
| FIN-CON-001 | Finance Department Procedures Guidelines |
| FIN-CON-002 | Treasury Banking and Investments |
| FIN-CON-004 | Electronic Funds Transfers - Credits |
| FIN-CON-005 | Identity Theft Prevention Procedures |
| FIN-CON-006 | PantherNet/Finance Security Administration |
| FIN-CON-008 | Electronic Funds Transfers - Debits |
| Procedure Number | Title |
|---|---|
| FIN-GRF-001 | Foundation - Pledges |
| FIN-GRF-002 | Foundation - Cash Deposits |
| FIN-GRF-003 | Foundation - Foundation Funded Employee Travel |
| FIN-GRF-004 | Foundation - Excess Fund Investment |
| FIN-GRF-005 | Foundation - Check Receipt |
| FIN-GRF-006 | Foundation - Accounts Payable |
| FIN-GRF-007 | Foundation - Journal Entries Accounts Payable |
| FIN-GRF-008 | Foundation - Journal Entries Investment Income and Expense |
| FIN-GRF-009 | Foundation - Journal Entries Bank Charges and Other Bank Reconciling Transactions |
| FIN-GRF-010 | Foundation - Journal Entries Contributing Services |
| FIN-GRF-011 | Foundation - Journal Entries Year End |
| FIN-GRF-012 | Foundation - Prohibited Expenditures |
| FIN-GRF-013 | Foundation - Expenditure Approval Path |
| FIN-GRF-014 | Foundation - Miscellaneous Fund Raising |
| FIN-GRF-015 | Foundation - Endowment Funds |
| FIN-GRF-016 | Foundation - Financial Reporting System |
| FIN-GRF-017 | Foundation - Small Value Non-Cash Gifts |
| FIN-GRF-018 | Grants - Indirect Costs |
| FIN-GRF-019 | Grants - Closing Grants |
| FIN-GRF-020 | Grants - Externally Funded Grants and Contracts |
| FIN-GRF-021 | Grants - Program Income |
| FIN-GRF-022 | Grants - Annual Pay Increases |
| FIN-GRF-023 | Grants - Compliance Requirements - Federal Funds |
| FIN-GRF-024 | Grants - Compliance Requirements - State Funds |
| FIN-GRF-025 | Grants - Contract Payment - Verification |
| FIN-GRF-026 | Grants - Student Activity Annual Budget |
| FIN-GRF-027 | Grants - Student Activity Budget Amendment |
| FIN-GRF-028 | Grants - Cash Drawdown of Federal Grants |
| FIN-GRF-030 | Grants - Subaward Invoice Payment |
| FIN-GRF-031 | Grants - Invoicing of Non Federal Grants |
| Procedure Number | Title |
|---|---|
| FIN-PAY-001 | Accrual of Annual and Sick Leave |
| FIN-PAY-002 | Payout of Terminal Vacation and Sick Leave |
| FIN-PAY-003 | Use of Sick Leave |
| FIN-PAY-004 | Sick Leave Pool |
| FIN-PAY-005 | Retirement Plans - Employee Setup |
| FIN-PAY-006 | Retirement Plans - Payment |
| FIN-PAY-007 | Sabbatical Leave |
| FIN-PAY-008 | Overtime Pay |
| FIN-PAY-009 | Overpayment of Payroll |
| FIN-PAY-012 | Request for Time and Attendance Access |
| FIN-PAY-013 | Tax Payments |
| FIN-PAY-014 | Year End Tax Statements (W-2's) |
| FIN-PAY-015 | Returned W-2s |
| FIN-PAY-016 | Request for Duplicate W-2s |
| FIN-PAY-017 | Quarterly 941 Forms |
| FIN-PAY-018 | Termination of Employee |
| Procedure Number | Title |
|---|---|
| FIN-SAS-001 | Returned Check Procedures |
| FIN-SAS-002 | Accounts Receivable |
| FIN-SAS-003 | Proactive and Past Due Notifications |
| FIN-SAS-004 | Delinquent Accounts |
| FIN-SAS-006 | Cash Collection |
| FIN-SAS-007 | Financial Aid Disbursement Payments |
| FIN-SAS-009 | Fees |
| FIN-SAS-010 | Payment of Fees |
| FIN-SAS-011 | Reconciliation and Deposit of Fees |
| FIN-SAS-012 | Waivers |
| FIN-SAS-013 | Full Time College Employee and Dependent Waivers |
| FIN-SAS-018 | Refunds |
| FIN-SAS-019 | Bargaining Unit Member Dependent/Spouse Waivers |
| FIN-SAS-020 | Write-Offs |
| FIN-SAS-021 | Florida Prepaid Automated Bill |
| FIN-SAS-022 | Credit Card Terminals and Usage |
| FIN-SAS-023 | Theatre Refunds |
| FIN-SAS-024 | Gift Cards and Prize awards |
| FIN-SAS-025 | Notification of Invalid Tax ID Number for Students |
| FIN-SAS-026 | IRS Form 1098-T |
| FIN-SAS-027 | Student Payments Returned |
| FIN-SAS-029 | Miscellaneous Refunds |
| FIN-SAS-032 | Return of Unclaimed Student Refund Checks for Federal Award Funds |
| Procedure Number | Title |
|---|---|
| FIN-TRS-001 | Daily Cash Processing |
| FIN-TRS-002 | Bank Reconciliation |
| FIN-TRS-003 | Check Re-Issuance |
| FIN-TRS-004 | Long Outstanding Checks - Abandoned Property |
| FIN-TRS-005 | Long Outstanding Checks - Certain Federal Programs |
